For a nonprofit organization, every dollar counts. The more you save, the more you can put back into your organization—and printing is a potential pathway to savings. Having the right printing resource and being armed with a little knowledge is like an investment. Here are a 5 essential tips to help you get the most out of your printing projects without sacrificing quality.
This is easier than it sounds. Have all your necessary files and materials––think images, messaging, any graphics––in one folder in one easy-to-access location. This approach saves time and reduces the chances of errors during printing. If you have a team, use cloud storage or shared drives where they can access the most updated files. This step is crucial in avoiding unnecessary costs from reprinting due to mistakes.
2.Take Advantage of Pre-Made Design Templates
Determining the right quantity is like finding the perfect fit—avoid getting too many or falling short. Getting the quantity spot on is crucial for cost savings. A handy tip is to estimate your needs and add a buffer of 15%. Additionally, printing a slightly higher volume less frequently is often more cost-effective than printing smaller quantities more often. Take advantage of online tools offered by printing websites to compare costs for different quantities. This smart approach can help you pinpoint the optimal price point and steer clear of excess materials that may go to waste.
When designing your print materials, consider their lifespan. Could you use them again if you had extras? Could they be repurposed slightly, thereby extending the life of the design? With that in mind, avoid including dates or time-specific details unless necessary. This approach allows you to reuse materials for different events or over multiple years, reducing the need to reorder. For instance, a general brochure about your organization can be used at various events throughout the year, offering better budget utility over time.
While it might be tempting to go for the cheapest materials, thinner paper and lighter banner fabric, consider the durability of what you are printing. Again, how long will you need them to last? Durable materials might cost more upfront, but they withstand wear and tear–-of handling, storage, and weather––better, making them a more cost-effective option in the long run. This is especially important for materials like banners and signage that are used in various weather conditions.
By following these cost-effective printing tips, nonprofit organizations can make the most of their budgets while still producing high-quality, impactful materials. Centralizing materials, using pre-made templates, wisely choosing quantities, designing for longevity, and selecting durable materials are baseline strategies that contribute to more efficient and economical printing.
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